Job Description
Accounts Receivable Specialist
A growing multi-site organization is seeking an experienced Accounts Receivable Specialist to support billing, invoicing, payment processing, collections, and account reconciliation across multiple locations.
This role is ideal for someone who is highly organized, detail-driven, comfortable working with accounting systems, and able to manage customer accounts with professionalism and confidentiality.
Responsibilities
Prepare and issue accurate customer invoices based on contract terms, sales orders, and delivery records
Preview billing data for accuracy and maintain organized invoice records
Process and apply customer payments, including checks, ACH, wires, credit cards, and credit memos
Reconcile customer accounts and resolve billing or payment discrepancies
Monitor AR aging reports and follow up on past-due balances
Communicate with customers regarding outstanding payments and assist with payment arrangements when needed
Review new customer creditworthiness and assist with credit limit recommendations
Generate AR reports and provide updates to management
Support month-end and year-end close activities related to receivables
Assist with bank reconciliations, credit memo reviews, rebates, and allowance for doubtful accounts
Identify opportunities to improve AR processes and collection efficiency
Ensure compliance with company policies, credit procedures, and accounting standards
Qualifications
4+ years of accounts receivable experience
Experience supporting multi-location accounting or receivable functions preferred
Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Proficiency with ERP/accounting systems; Business Central and QuickBooks experience a plus
Strong knowledge of invoicing, collections, credit practices, and account reconciliation
Basic understanding of sales tax and invoicing regulations
Strong Excel, reporting, and analytical skills
Excellent attention to detail, organization, and follow-through
Ability to manage multiple deadlines in a fast-paced environment
Professional communication skills and ability to handle confidential information
Ideal Candidate
The ideal candidate is a hands-on AR professional who can take ownership of receivables, improve consistency across locations, and partner with internal teams and customers to keep accounts current and accurate.
Equal Opportunity Employer / Disabled / Protected Veterans
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Additional Skills
For a virtual interview contact Marcelina at 909 484-3824 or email mcarrera@appleone.com
Job Tags
Contract work, Temporary work