Job Description

Role Description

The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities.

• Prepare, calculate, and process the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS)
• Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property
• Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed
• Responsible for maintaining a schedule, invoicing and aging for licenses and royalties
• Liaison with core admin for internal and external chargebacks and invoicing
• Create, set-up, and maintain customers in ERP system
• Track invoicing for subaward to ensure timely billing and collection of funds
• As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders
• Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger
• Prepare handouts and lead monthly AR Meeting with Accounting Department
• Follow up on past due receipts with customers
• Reconcile AR accounts
• Responsible for the weekly check deposits and log report
• Prepare audit schedules and assist with audit requests
• Liaison with customers for Accounts Receivable
• Other assigned duties

Qualifications

• B.S./B.A required
• 1 or more years of relevant experience required
• Excellent Excel skills required
• Exceptional organizational skills
• Effective communication skills
• Working knowledge of GAAP preferred
• Federal and non-federal accounts receivable experience preferred
• Ability to work remotely as required

Benefits

• Competitive salary
• Medical/dental/vision benefits
• Paid sick leave
• Contributions to a retirement plan (403B)

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