Job Description

Administrative Assistant / Virtual Assistant

Beyond HR | Fractional HR, Bookkeeping & Admin Support

Our clients and internal team need organized, proactive support to keep work moving and details from falling through the cracks. We need another sharp, resourceful teammate to help busy business owners stay on top of both business and life.

Who We Are:

Beyond HR, LLC is a rapidly scaling Bookkeeping, Administration, and Human Resources consulting firm that partners with small and medium sized businesses nationwide. We provide bookkeeping, administration, and HR support that helps business owners reclaim their time, build better systems, and stay focused on growth.

What We Need:

• 20-40 hours per week, depending on candidate fit and business needs
• Flexible schedule
• Remote position
• Potential for either W-2 employment or 1099 subcontractor engagement, depending on the candidate
• Compensation DOE

What You'll Do:

• Support Beyond HR internally with administrative and operational tasks
• Provide administrative support directly to multiple client accounts
• Manage calendars, scheduling, and meeting coordination
• Answer and route calls professionally
• Assist with inbox management and general communication follow-up
• Handle personal assistant tasks such as appointment scheduling and coordination
• Support projects, deadlines, and recurring administrative workflows
• Perform data entry, document organization, and record maintenance
• Assist clients with day-to-day administrative needs
• Track tasks, follow up on outstanding items, and keep priorities moving
• Work independently while collaborating closely with leadership, team members, and clients

Must Have Equipment & Skills:

• Modern PC/Mac (≥ 1 GHz dual-core, 8 GB RAM) + webcam
• 50 Mbps+ internet and a private, professional workspace
• Daily use of Microsoft 365, Google Workspace, Slack, and project management / support tools such as ClickUp, Gusto, and similar platforms
• 2+ years of administrative assistant, executive assistant, virtual assistant, or client support experience
• Prior remote work experience required
• Strong calendar management, scheduling, and communication skills
• Professional phone presence and polished written communication
• Excellent organization and follow-through
• Strong attention to detail and ability to manage multiple moving pieces at once
• Self-starter mindset - identify needs, solve problems, and take action without constant direction
• Comfortable supporting multiple busy entrepreneurs with shifting priorities
• High level of professionalism, discretion, and confidentiality
• Able to balance internal team support with client-facing responsibilities

Bonus Points For:

• Experience supporting multiple clients or executives at the same time
• Experience in a consulting, agency, bookkeeping, HR, or professional services environment
• Familiarity with CRMs, scheduling tools, e-signature platforms, and workflow automation tools
• Comfort supporting light client onboarding, document collection, or process coordination

What to Expect - Our Hiring Process:

1. Application Review - We screen answers and resume for core fit
2. Video Snapshot - If you pass the first round of cuts, you will be asked to record and submit a quick intro answering a few prompts we will send you
3. Skills Test - To make sure you can walk the walk
4. Interview - Meet leadership, discuss culture, communication style, and administrative depth

We are busy, growing fast, and value thoroughness, so the process can take a couple of weeks. Thanks for your patience while we keep client work moving AND work through applications.

A Few Final Notes:

• This role may be structured as either a subcontractor engagement or an employee position, depending on the candidate and overall fit
• Side businesses are fine, provided they do not compete with ours
• We are an equal-opportunity employer and contractor partner, and accommodations are available
• Candidates with additional bookkeeping or HR support experience may have opportunities to grow into expanded roles
• This work is 100% remote.

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