Job Description

SUMMARY

• Assist Contract Administration, Marketing, Sales, and Accounting.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Provide assistance to other departments/subsidiaries under the supervision of the manager or supervisor of that area.
• Other duties may be assigned.
• Type and transmit correspondence for Marketing and Contract Administration.
• File correspondence and other records.
• Answer telephone and provide information or route calls and place outgoing calls.
• Record minutes of staff meetings.
• Assist with preparation and maintenance of quote files.
• Assist Contract Administration, Marketing and Sales.
• Assist with client/customer relations.
• Attend trade shows, as needed.
• Enter and keep current contact information from trade shows, sales calls, etc. into customer database
• Review and verify department documents.
• Log and enter Request for Quotes (RFQ's) in enterprise resource planning (ERP) system.
• Research parts history (includes NSN history) as required.
• Prepare and send formal quotation packages to government and commercial customers.
• Update and distribute marketing reports as required.
• Compose tracking logs and forms for systematic job flow.
• Gather reports when necessary.
• Interface with other departments when needed.
• Conduct internal department audits of records.
• Record information to proper files as necessary.
• Catalog records and files in preparation to archive.
• Conduct file closeouts pre department procedures.
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
• Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

AS9100/ISO SPECIFIC DUTIES

• Be familiar with and understand Atec Quality Policy and company objectives.
• Understand required AS9100/ISO specific Procedures and Work Instructions.
• Complete all records required by Procedures and Work Instructions.
• Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
• Participate in AS9100/ISO training as required.
• Cooperate with Auditors.
• Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE

• Enrolled in a 4-year college in Business or related subject.

PHYSICAL DEMANDS

• Employee is regularly required to stand or sit, usually at a computer and/or typewriter for an extended period of time and occasionally to stoop or kneel.

WORK ENVIRONMENT

• Noise level in the work environment is usually moderate.
• Extended work hours and/or travel may occasionally be required.

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Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2643.

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