Job Description

Status : Full-time, non-exempt

Salary : $65,000-$80,000

Location : Remote, with travel required approximately 4-6 times a year

Reports to : Director of Theological Education

Position Summary

The Program Assistant for the Department of Theological Education provides essential administrative, operational, and project coordination support for courses, webinars, certificate pathways, and public programs. Working in close partnership with the Director, Assistant Director, department staff, faculty, and external partners, this role ensures that theological education initiatives move from planning to execution with clarity, consistency, and strong organizational support.

Essential Functions

• Using project management software, coordinate multiple, overlapping planning processes for courses, webinars, in-person events, certificate pathways, and other theological education initiatives
• Manage partner correspondence for courses, webinars, fellowships, cohorts, book talks, and other theological education programming
• Create and maintain organized Google Drive course folders for all programs
• Populate course sites and maintain course materials across LMS platforms
• Prepare Run of Show documents for webinars, colloquia, book talks, and in-person events
• Archive recordings and upload materials to the institutional repositories
• Fulfill the administrative needs of the theological education department, including departmental scheduling, note-taking at group meetings, facilitating contracts and payments, routine faculty and partner correspondence, and documentation workflows
• Liaise between the theological education and communications teams to support program promotion
• Manage live virtual event execution, including Zoom operations, tech checks, recordings, captioning, and related event logistics

Other Responsibilities

• Participates in regular staff trainings on antiracism and communication across cultural differences

Core Competencies

• Mission Ownership : Demonstrates understanding and full support of the mission, vision, and values of EDS; can demonstrate those values to others in words and actions.
• Effective Communication: Clear, professional, written communication (emails, agendas, documentation); skilled facilitation of meetings and collaborative workflows; ability to work effectively and build relationships with faculty, students, and external partners
• Project Management : Identifies the key objectives and scope of a proposed project; coordinates multiple concurrent projects; prioritizes; creates and maintains clear workflows and documentation; tracks milestones; keeps team members briefed on progress, identifies and resolves barriers and problems.
• Administrative Excellence : manages calendars and scheduling with efficiency, consideration, and respect; maintains thorough and clear documentation; responds to requests in a consistent and timely manner
• Adaptability: Willing to respond resourcefully to last-minute changes; identifies issues early and proposes solutions; adept at solving logistical or interpersonal challenges; comfort working in evolving environments
• Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; catches errors before they become a problem; ensures consistency across projects; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to small details.
• Team Orientation: demonstrates interest, skill and success in team environments; collaborates positively and constructively with colleagues to delegate and complete tasks; understands and supports the importance of teamwork.

Qualifications

• Bachelor’s degree required; graduate coursework or degree in theology, religious studies, education, nonprofit administration, or related field preferred
• Minimum 3 years of experience in academic operations, program administration, event production, or nonprofit systems coordination
• Experience managing multiple concurrent workflows and deadlines across diverse stakeholder groups
• Proficiency with project management systems such as Asana, LMS platforms, Zoom, Google Drive, and documentation tools
• Familiarity with contract processing, W-9 collection, honoraria, and finance coordination
• Experience supporting public-facing educational programming in virtual and in-person settings

About EDS

EDS is a seminary reimagined for a changing church and world, grounded in the liberating love of Jesus and dedicated to accessible theological education and leadership formation responsive to local and global contexts.

EDS has a history of boldly embracing change, being on the cutting edge of theological education, and forming Christian leaders for justice. As a historic seminary of The Episcopal Church, EDS is resourced and positioned to do something the church has not yet seen. Due to our legacy of innovation, we also have the historic credibility to leverage a new direction. The model we are cultivating today embraces, and expands upon, a legacy of curiosity that seeks what is next for the church and allows our pedagogy and priorities to be informed by perspectives from the margins.

EDS is committed to providing all ministers and leaders of our church with opportunities for critical theological reflection and skills for leadership in their communities. Our offerings are for people who desire opportunities for deep theological reflection on the pressing concerns of our day and for those looking to build capacity for new, creative forms of Christian leadership.

To Apply

Submit a resume and cover letter to: careers@eds.edu with subject line "Program Associate for Theological Education" by May 31, 2026.

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